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Electronic Document Management

Electronic Document Management

 

The same basic principles that govern any records management system will apply to the creation of an effective electronic document management system. Such principles include correct creation procedures, the employment of a records manager and definite circulation, storage and archive policies.

That being said, the correct management of electronic records raises its own set of distinctive requirements. Those include different preservation and protection policies, as digital files do not have a physical existence. Let us take a look at some of the basic principles of correct electronic document management and how they are different from physical file management.

Data Classification

An electronic document system will pose distinct access and security issues. User access to files must be done under a predefined set of internal controls. This may vary according to the nature of the information that is being stored and the level of security required.

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